Event FAQ

Booking the Inn or a block of rooms

Can I reserve the entire first floor (Sun porch, Parlor and Dining room)?

Book the entire Inn (17 rooms) and you are welcome to the entire first floor and the Brodie Duke Hall at no additional cost. If you have not booked any rooms at the Inn and have under 48 guests, you are welcome to book either the Sun porch/Parlor (cocktail style for 40 or 25 seated) or Dining Room (48). If you have over 48 guests you must book the Brodie Duke Hall.

In order to ensure privacy for your event, and that of the other guests of The King’s Daughters, a block of guest rooms may be required to secure a particular event site. You will be informed of these requirements based on your site selection and vision.

I have up to 100 people attending our reception, are you able to accommodate us?

Yes, if you book the entire Inn, you are welcome to use the entire first floor and the Brodie Duke Hall at no cost. However, due to city zoning restrictions, even though the capacities of these rooms add up to more than 100 people, not more than 100 total people at any one time can be accommodated in the event spaces. Please keep in mind the Inn does not have a room large enough to hold all 100 people at any one time.

How do I go about securing a block of Guest Rooms?

Room blocks are handled through or 919. 354.7000 x203.

A deposit and a room block agreement are necessary prior to taking rooms offline. We can set aside between five and seventeen rooms for you with a room block agreement. A deposit is required for 8 or more rooms. If you are not paying for your guest’s rooms, we ask they call in with their credit card to reserve the room. It is a good idea to let your guests know this as soon as you can so that they can make reservations. A room block request form will be enclosed with your contract and needs to be completed and returned to KDI before announcing open rooms to your guests. For more information about deposits, please see the Deposit and Payment section.

Why should I book the entire Inn?

The King’s Daughters Inn is the perfect setting for any event offering the best combination of lodging and privacy. Imagine all of your friends and family under one roof, enjoying cocktails in the parlor before dinner, attending a bridal brunch in the dining room or rent the Inn for a business retreat.

An event at the Inn inspires memories that no large hotel can provide.  Everyone is able to mingle with those closest to them before the big day providing a family reunion atmosphere. Book the entire Inn and enjoy:

  • Exclusive use of the Inn — 20,000 square feet including three events spaces and seventeen luxury rooms and suites.
  • Overnight accommodations for 46.
  • Gourmet breakfast for all overnight guests.
  • Complimentary use of tables, chairs, linens, glassware and table setup.
  • Full commercial kitchen available to your choice of licensed caterer.

Do I have to pay for each of my guest’s overnight accommodations?

You have a number of different options. You are welcome to pay for everyone’s accommodations or just a few. If your guests are going to pay for their own rooms we will need to take a credit card prior to your event from each guest and they will be charged at checkout and your deposit refunded. Additionally, you can also choose to subsidize a partial amount of your guest’s rooms.

What is included with your room block rate?

The room block rates are a discounted rate from our normal nightly rates. All guests spending the night receive afternoon tea, port and chocolates at turn down, a hot gourmet breakfast the next morning and have access to complimentary wireless internet and a mac mini in their rooms.

What time is check-in?

Check-in starts at 3 p.m. Checkout is at 11 a.m. You are welcome to request early check-in on your reservation; however, this is not guaranteed and is often dependent on the guest staying prior to your arrival. If you require a guestroom to dress or otherwise prepare for your event, we strongly suggest reserving a room the night before the event. Arrangements can be made to store luggage for later departures. Please advise your guests accordingly.

We have welcome bags for my out-of-town guests; can the Front Desk hand out gift bags at check in?

The front desk is able to hand out a card or note at check-in. To have us hand out gift bags or place them in the rooms, we would need them 24 hours prior to check-in.

Do you allow pets?

At this time we do not allow any pets. We are happy to recommend quality local boarding options. Our preferred boarder is the Creature Comforts Inn. www.creaturecomfortsinn.com 200 West Cornwallis Road Durham, NC 27707-2934 (919) 489-1490

For more information about our accommodation policies please visit our guest policies page.

Hosting and Securing an Event

I am looking to host an afternoon event for a baby/bridal shower/hosted party.

If you have no rooms booked at the Inn you are welcome to host a bridal or baby shower in the dining room or Brodie Duke Hall. The parlor can be reserved for non-food or cocktail style events. However, to host an evening event (after 5 p.m.) you will need to reserve rooms. Ask the event coordinator for more details.

How do I secure a wedding reception or event date?

In order to secure an event space, The King’s Daughters Inn needs a signed contract, credit-card guarantee and deposit.

Event Setup

Is setup and clean up included?

Setup is included. Setup includes all tables and chairs placed in the requested area. We ask that your caterer set the tables. Cleanup of dishes and busing should be handled by your caterer. If you do not have a caterer, any dishes from the Inn must be cleaned. We have limited staff, and do not offer busing service, but can offer to wash used dishes for a fee. All disposable plates, napkins and glassware must be thrown in a trashcan.

Who cleans up the room?

Anything you bring in must be removed from the event space that afternoon or evening before departing. We are unable to store your items here. Please assign a personal attendant to gather the items you want to keep, or any items which need to be returned to vendors i.e. cake knife, server, toasting glasses, guest book and pen, card box, cake pieces or centerpieces.

What does the rental fee include?

The rental fee includes all table arrangement, chairs, basic white linens, glassware and stemware, cutlery, as well as the meeting space. Ask the event coordinator for further details.

Do I need to rent additional glassware/plates?

The Inn has place settings for up to 100 people. Please talk to your caterer if you will be requiring any special glassware or plates. Additional glassware and plates can be rented through your caterer or a local rental company for an additional fee.

Does the Inn provide chair covers & linens for each table?

The Inn provides a basic white linen tablecloth and a choice of white or black napkins. Specialty linens may also be arranged for an additional fee. The Inn does not own any chair covers or different color linens; you can order them from a linen company if you like, we’ll be happy to recommend one for you.

Can we do an outside event instead of inside?

We do not have any grounds to host an outside event.

What is the size of your tables for my guests?

In the dining room we have twelve 42” square tables. When these tables are paired (42” x 84”) they allow eight chairs at a table (six tables) to seat a total of 48. In the Brodie Duke Hall we have ten 60” round tables to allow you to seat 60. We also have ten 1.5’ x 6’ tables that can be used for buffet or a beverage station.

Can I do assigned tables?

Check with your caterer to see if they will place cards at each sitting. Otherwise, you are welcome after set up is complete to add to each setting. The Inn can provide table numbers for each table at no additional charge.

Does the Inn provide any decorations?

The Inn does not provide any additional decorations.

Are there any decorations that are not allowed?

You cannot attach decorations in any manner that will cause damage to the walls, doors, or structure of any part of the building. Votive candles are allowed.

Can I bring my own decorations?

Yes, you can bring your own decorations or arrange these through an outside vendor; however you or your vendors would be responsible for set up and break down of any decorations.

Do you allow bubbles or other send off items?

Bubbles, disposable confetti, sparklers or birdseed are fine as long as they are used outside.

Do you have any type of AV equipment for our use?

The Brodie Duke Hall has two 58” flat screens that are perfect for playing movies and photos. A 42” flat screen can also be place on the mantle of the fireplace or in the parlor at no additional charge. The movies need to be in .mov format. Other formats may be acceptable but not guaranteed. It is highly recommended you bring by or send your video to the Inn 4 – 5 days prior to the event to ensure compatibility. The dining room, parlor and Brodie Duke Hall all have speakers to play music and a microphone is available.

Caterers and Food

Does the Inn have an exclusive list or recommended list of caterers?

The King’s Daughters staff have access to an abundance of wedding planners, stylists, designers, florists, wedding pastry chefs, photographers and officiants, as well as lighting technicians, sound engineers and furniture and equipment rental companies. We are pleased to recommend any number of vendors.

It is our preference to work with our preferred and recommended vendors. By forging a relationship with these vendors, the Inn can ensure both exceptional quality and value.

Can I bring my own caterer?

Though all vendors are subject to the Inn’s final approval, you are welcome to bring your own caterer. We can also provide a list of companies that have catered events at the Inn and are familiar with our property and policies. We require you or your caterer bring ice. Because of limited resources, we do not have fridge space that can be used by caterers or for cakes/platters.

Can I bring my own food?

You are welcome to bring covered platters that do not require any prep, warming or assembly. Speak to an event coordinator for more information. No kitchen access is available for prep, washing or storage. Only licensed caterers are allowed to use the kitchen. We cannot allow any exceptions.

Do you have any restrictions on foods?

There are no restrictions on foods in the dining room or Brodie Duke Hall. However, there are food restrictions in the parlor. Please ask an event coordinator for details.

Does the Inn have a cake-cutting fee?

We do not have a staff member to cut the cake. Please talk to your caterer if they office this service.

Beverages

Can I bring my own wine, beer or spirits?

The King’s Daughters Inn has a full wine, beer and liquor license. Complete beverage services are available. As regulated by the North Carolina Alcohol and Beverage Commission (ABC), The Inn must supply all wine, beer and spirits. Therefore, no alcoholic beverages may be brought into the Inn for a private event.

What are my options for beverage service?

All of our preferred caterers offer to pour the wine or beer at no charge or for a nominal fee. The Inn or your caterer can provide bartending service for a fee. You also have the option of a self-hosted bar.

What type of wine, beers or spirits do you offer? How am I billed?

If you choose a wine from our wine list, you will only be charged for the number of bottles consumed. If you would like us to order a particular wine or beer for you, you will need to pay for all bottles. However, you are able to take home any unopened bottles.

What about non-alcoholic beverages?

Check with your caterer to see if they are able to provide non-alcoholic beverages for your event. Otherwise, you are welcome to bring in tea, bottled water or sodas. The Inn is unable to provide ice for any beverages not purchased through the Inn.

How many glasses do you get out of a bottle of wine or champagne?

You get approximately 5 glasses out of a bottle of wine and approximately 7 glasses out of a bottle of champagne.

Deposits and Payments

What is your deposit policy for event spaces?

Payment of a deposit of 50% of the rental fee must be received along with the signed contract to reserve a specific date and time.

What is your deposit policy for reserving the Inn?

The King’s Daughters Inn requires a deposit of one night’s rental of all rooms. Payment of a deposit of one night’s rental must be received along with the signed room block agreement to be able to reserve them. When your guests checkout your credit card will be refunded for any rooms you have not agreed to pay for.

When is my final payment due for my event?

Final payment for all outstanding charges is due at the conclusion of the event and can only be paid with credit card. Direct billing is available for corporate events. Please note: We do not accept personal checks the day of the event.

We have paid our deposit to reserve the Inn. What is your cancellation policy?

Cancellations received in writing prior to thirty (30) days in advance of the event will have 75% of the deposit refunded. Partial cancellations will receive a pro-rata refund of the deposit based on the number of rooms cancelled. Cancellations less than thirty (30) days prior to the event will not receive a refund of the deposit. If cancellation occurs less than forty-eight (48) hours before arrival, the full amount of the reservation will be charged and is non-refundable. We highly recommend travel or event insurance. Keep in mind if you originally booked the entire Inn and are planning to use event space you will be charged for these spaces if you cancel any rooms and be subject to the noise restrictions policy.

If I want to reserve the Inn for two nights, is the deposit double?

No, the deposit for the Inn is the same for two or three nights as it is for one night.

Event Planning and Staffing

Do you offer an event planner or wedding planner or require that I hire a planner?

The Inn does not require that you hire a wedding planner, however it is highly suggested. The Inn staff is on hand to answer questions you or your vendors may have, however they cannot act as your event or wedding planner. When it comes to organizing a major event, planning and organizing should be a memorable experience rather than a great stress. A planner offers the best in décor and vendor recommendations and management, as well as friendship and support during this emotional and important time. Some responsibilities of a wedding planner include:

  • Managing overall organization of the event
  • Assisting with protocol for written materials such as invitations and menus
  • Creating timelines and maintaining schedules for the venue and all hired vendors
  • Organizing all events – from rehearsals to Sunday brunches
  • Serving as a liaison between family, wedding party and all vendors
  • Ensuring all deliverables are met – from florals to musicians
  • Coordinating the ceremony
  • Collecting personal items once the event is over
  • Assisting with the planning of your honeymoon

Will someone from your staff attend my event?

Yes. Someone will always be present for each event. Their responsibilities will be to make sure everything functions properly in the event space and are there to answer any Inn-related questions your group might have.

Can we have a full service event?

A number of our preferred caterers offer full event service along with catering.

Do you offer staff to service an event?

We have limited staff available. However, we will be happy to recommend a company that specializes in staffing events.

Can I use outside vendors?

We would be happy to share a list of recommended vendors with you. The Inn has access to an abundance of wedding planners, stylists, designers, florists, wedding pastry chefs, photographers and officiants, as well as lighting technicians, sound engineers and furniture and equipment rental companies. We are pleased to recommend any number of vendors.

It is our preference to work with our preferred and recommended vendors. By forging a relationship with these vendors, the Inn can ensure both exceptional quality and value.

Music

Are DJs, bands and other forms of entertainment allowed?


This varies depending on the event space. Please speak to the event coordinator regarding the appropriate entertainment options for your event.

How late can my DJ or band play?

If you have the entire Inn booked, your DJ or band can play as late as you prefer. Please speak to the event coordinator for details regarding your specific event.

Do you have rules about amplified sound?

The Brodie Duke Hall is the only event space that is allowed to have amplified sound when the entire Inn is not rented. In order to accommodate the privacy of our other Inn guests and our neighbors, amplified sound is to be kept at a low level when hosting an event. Any amplified sound after 6:00 p.m. in the Hall requires the three rooms above the Brodie Duke hall to be reserved – Austin, Markham and Lathrop. At no time is amplified music permitted on the outside grounds.

I love your decorating! What are the paint colors in the dining room, hallway and parlor?

The colors are Sherwin Williams SW 1176, 1177, 1179. Madge Megliloa was the designer and decorator for the Inn. You can check out her website at:http://www.madge-design.com/

Miscellaneous

Do you book more than one event per day?

To ensure the Inn is exclusively available to you and your guests it is recommended that you book the entire Inn. The Inn has 17 guest rooms and several meeting spaces and it is likely there will be other guests in residence who are not a part of your event.

Do I have to schedule a tour to view the facility?

At any one time a private event may be hosted at the Inn. Therefore, we ask that you notify us in advance with a phone call or email prior to you arriving for a tour. In order to maintain our goal of providing a truly unique experience for your event, we strongly recommend you take a tour of the property in person prior to firmly selecting your event site.

Do you allow children?

If you have booked the entire Inn, you are welcome to have children in any of the rooms. Otherwise, children are welcome in our two room suites. Please note that children are included in occupancy.

What is the service charge and sales tax?

Gratuity is not automatically added to the bill. If you were pleased with the way your event was handled and would like to include gratuity, please tell a staff member when checking out. Sales tax on all event space is 7.75% (subject to change) and 13.75% (subject to change) for rooms.

What time can my evening event end?

If you have the entire house booked, you have flexibility in end times for your event. If you have booked the Brodie Duke Hall and have the three rooms above reserved, your event can go to 10:00 p.m. with ½ hour allowed for clean up. In the dining room or parlor events must conclude at 9:00 (with ½ hour allowed for clean up), unless 11 rooms in the original part of the house are booked.

Can you arrange a shuttle service for my guests?

We will gladly help coordinate group transportation to and from your event.

Parking

Is parking provided for our guests?

There is ample parking available and there is no cost for parking. If you do not book the entire Inn, we ask you to remind your guests to park on Buchanan or Gloria so those spending the night may have parking available to them.

Is there enough parking and what is the cost?


There is ample parking available and there is no cost for parking. Self-parking is complimentary. The parking lot on site contains 13 spaces, and we have access to several more from Duke. In addition, the KDI can arrange for valet service at the Group’s expense. Valet service is recommended for groups over 40 and required for groups over 75, unless it is expected that most attendees will not be driving. Please ask an event coordinator for more details.

Weddings

Can we host a small wedding at the Inn?


You can reserve ceremony and event space for weddings from 40 - 70. We have hosted a number of small weddings and commitment ceremonies in the parlor. We are able to rearrange the furniture in the parlor for seating to accommodate up to 40 people and an aisle for the bride to walk down. The Brodie Duke Hall can also be arranged for a wedding ceremony.

Is there a space for the bridal party to get ready before the ceremony?

Based on availability and if the ceremony is going to be held at the Inn, one of our rooms can be used for dressing at a nominal fee. If you need a location to get ready and change into, it is recommended that a room be booked the night of and the night prior to your event to ensure availability.

Can the Inn host our rehearsal dinner?

Yes, we will be happy to host a private dinner in the dining room or Brodie Duke Hall.

Is rehearsal time included with my booking?

It is not. You are more than welcome to check in with us the week prior to your event to see if the space is available for rehearsal; however, without booking an event room there are no guarantees.

Will a member of the Inn staff direct our wedding or wedding rehearsal?

There is no one on staff to direct your wedding. Please ask someone on staff about a list of wedding coordinators or your officiate is welcome to help direct your event.

Is space provided for rehearsal?


You are welcome to use our space for your rehearsal if it is not reserved for another function. However, space that is not paid for or reserved cannot be guaranteed. Please check with the event coordinator as to the availability for space prior to your event.

Are the services of a Wedding Coordinator included in our package price?

The event coordinator is available to assist with any Inn arrangements. However, they are not wedding coordinators/planners and are only responsible for providing the space for your ceremony and/or reception. The Inn highly recommends you hire a wedding coordinator/planner to arrange and manage your wedding ceremony and/or reception.  If hiring one is not an option, request a family member or friend to be in-charge of these events.  This will help convey your vision for your day, while you are busy preparing the many other aspects of this special day.

Can I set up an outdoor tent for my wedding?

There is no room for a tent on the grounds of the Inn.

Business Meetings

Can I have a business meeting at your facility?

Yes, all our event spaces are available for corporate functions. Each meeting space is unique and offers a refreshing change for meetings normally held in a boardroom or hotel.

Do you offer any AV equipment or do I supply my own?

AV equipment is available at no charge. We also have the capabilities for you to host a video or teleconference at your meeting. A flipchart, whiteboard, microphone, and speakers are available. However, the Inn does not have a projector. Ask the event coordinator for a list of available AV equipment.

Do you offer business rates/discounts?

Yes. Non-profit organizations receive a discount off the rental fee. If all seventeen rooms are reserved for a retreat or business meeting, there is no charge for the event spaces. Our Event Coordinator will be happy to discuss these options with you.

Do you offer food service for business meetings?

Yes, dependent on the size we are able to offer a continental or full breakfast, morning snacks, afternoon snacks, and beverage services. For a catered lunch or dinner ask for our preferred caterer list.

How do I secure the date for my meeting?

Return your completed event agreement form and deposit to reserve your event date.

Can I rent the entire Inn for a corporate retreat?

Yes, rent the entire Inn for your corporate retreat to ensure best combination of lodging and privacy. Use the dining room in the morning to arrange an early breakfast meeting or conference call. Need areas for break out sessions? The parlor and sunroom are unique spaces that stimulate creativity and productivity. The Brodie Duke Hall is great for sales and board meetings. Tables and chairs can be configured a variety of different options. All AV equipment is also included. When you reserve the entire Inn, you have use of all of the event space at no charge.

Thinking about hosting an event with the King's Daughters Inn?
We'd love to hear from you! Please contact:

Maite Vigil Phone: 919.354.7000 x203 Email:
Or request more info via our Event Contact Form